Office Practice N4 | Formal Motion Characteristics

Office Practice N4

QUESTION

A formal motion can postpone, end or even prevent the discussion of an item. Is this TRUE or FALSE?

Substantiate your answer by stating FIVE characteristics of a formal motion

The answer is True and here are the characteristics of a formal motion that substantiate this answer:

1, A motion must be proposed and seconded: This indicates that a motion has to be formally introduced and supported by at least one other member, which demonstrates initial agreement and seriousness.

2, A motion must be clearly understood and unambiguous: Clarity ensures that the motion’s intent is unmistakable, reducing the likelihood of confusion or misinterpretation during discussion.

3, It must fall within the scope of the constitution of the organization: This ensures that motions align with the organization’s purpose, goals, and rules, maintaining coherence and legitimacy in decision-making.

4, It must refer to one matter only: This characteristic ensures that motions address specific issues or proposals, preventing confusion or dilution of focus during discussion.

5, A motion appearing on the agenda may not be withdrawn without the permission of the chairperson, proposer, and seconder: This implies that once a motion is on the agenda, it can influence the course of discussion and decision-making, potentially leading to the postponement, end, or prevention of the discussion of other items.

6, A motion that is defeated may not be proposed again at the same meeting: This characteristic suggests that if a motion fails to garner support, it cannot be reintroduced during the same meeting, potentially preventing further discussion on the matter.

7, A motion normally begins with the word ‘That …’: This linguistic convention indicates the formal initiation of a proposal for consideration, signaling the start of discussion and decision-making.

8, A formal motion may not be amended: This implies that once a motion is proposed, it remains intact without alteration, potentially limiting the flexibility of discussion but ensuring clarity and consistency in decision-making.

9, Once a formal motion has been accepted, it receives preference above any other matter: This characteristic indicates that accepted motions take priority over other agenda items, potentially leading to the postponement, end, or prevention of the discussion of other matters if time or attention is limited.

10, Only members who have not participated in a discussion of the matter may submit such a motion: This characteristic suggests that motions are open to all members but only those who haven’t already engaged in the discussion of a particular matter can propose them, potentially influencing the timing and dynamics of discussion and decision-making.

QUESTION

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