Office Practice N4 | Duplicate | Collating | Reprography

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Question

Define each of the following terms:
1 Duplicate
2 Collating
3 Reprography

2.2.1 Duplicate

This refers to the process of making copies of the same document using a photocopier or similar device. It involves reproducing an original document so that exact versions can be shared or filed as needed. Duplication ensures that multiple identical copies of a document are available for distribution, record-keeping, or reference purposes.

2.2.2 Collating

Collating is the process of gathering or arranging the pages of a document—such as a report, book, or multiple sets of copies—in their correct order or sequence. This ensures that the information flows logically and is easy to read or present. It is an important step in document preparation, especially when dealing with multi-page materials.

2.2.3 Reprography

Reprography refers to the production, printing, or copying of graphic material through electronic or mechanical means. It includes the duplication of diagrams, plans, images, and other graphical content using digital or physical processes. This term is commonly used in fields like architecture, engineering, and publishing where precise reproductions of visual documents are required.

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