Office Practice N4 | Documents used when ordering office stock

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Question

Name and explain the types of documents used when ordering office stock.

Requisition Form

A requisition form is an internal document used within a company to indicate the need to order stock from the stockroom. It is typically filled out by a department or employee requesting office supplies or materials. The form helps maintain proper record-keeping and ensures that the stockroom issues the correct items in the right quantities.

Order Form

An order form is a formal document used by a customer to request goods from a supplier or institution. It outlines the specific products, quantities, and delivery requirements. This document initiates the purchasing process and serves as a written record of the order placed.

Quotation

A quotation is a document submitted by a supplier to a potential client detailing the proposed price for goods or services. It includes pricing, terms, and conditions and allows the client to assess costs before making a final decision to place an order. It is especially important for budgeting and procurement planning.

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