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Quantity received refers to the number of items that are added to stock when a new delivery is received.
This information helps keep an accurate record of how much stock is available at any given time. Recording the quantity received is essential for comparing against orders and invoices to ensure the right amount of goods has been delivered.
Quantity issued refers to the number of items taken out of stock and given to departments or staff.
This detail is crucial for tracking how stock is being used. It helps prevent overuse, identifies which items are in high demand, and ensures accountability by recording what is taken from the storeroom.
The balance of stock shows the number of items remaining in storage after stock has been issued or received.
It gives a real-time snapshot of current inventory levels. This helps in avoiding stock shortages or overstocking and is important for planning future stock purchases.
The description of the item provides details such as the name, type, size, or brand of the stock item.
This avoids confusion, especially when there are similar products in storage. Accurate item descriptions help ensure the correct stock is issued and restocked.
The date issued records when the stock was taken out of storage.
This allows for proper tracking of how frequently certain items are used and helps with identifying usage patterns. It also supports accountability and recordkeeping for auditing purposes.
The reference number is a unique code or number that links the stock transaction to a specific requisition form or order.
This helps in tracing each movement of stock back to a particular request or department, making it easier to audit and track stock history.
The signature of the person issuing stock verifies who gave out the stock from storage.
This provides accountability and ensures that stock is only issued by authorized individuals. It also helps resolve disputes if stock levels do not match records.
The signature of the person receiving stock confirms that they have taken and accepted the issued items.
This further adds a layer of accountability and makes it clear who is responsible for the stock once it leaves storage.
Company details such as name, address, and contact information should be printed on the stock control card.
This makes the card official and helps identify the ownership of the documents, especially if the cards are filed or shared between branches or departments. It also helps with proper documentation and filing.
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